Volunteer on site at Convergence® 2022 - Thursday & Friday, July 14 & 15
Thank you for your interest in volunteering at HGA's 2022 Convergence® taking place July 15-21, 2022 in Knoxville, Tennessee. We could not put on a successful Convergence without the support of many volunteers.
To make it easier to coordinate and find volunteer opportunities, we have set up volunteer registration by day. We have a variety of needs. Please review the description of each volunteer position before registering. Prior to Convergence, all volunteers will be asked to attend a brief Zoom session for training so we may answer any questions you may have.
Once you register, please be prepared to commit. Please be on time. If for some reason you need to cancel, please let HGA know ASAP so we can find a replacement.
If you are not already logged into your account, first log in to My Account.
Click "register" and on the next page, you will see a list of volunteer options. Only select the times and positions for which you can commit.
Complete your transaction.
An email will confirm your volunteer registration.
Exhibit Installation: All but the wearable art exhibit is installed on Thursday. If we run out of time, exhibit installation may continue Friday morning. The wearable art exhibit is installed following Friday night’s fashion show. Volunteers will be assigned to teams with each team assigned to an exhibit which they will work on installing until its completion which can take as little as 2 hours to as many as 10 hours. If your time is limited, please respond to your confirmation email so we may appropriately assign you to a team.
Exhibit Security: Exhibit security is responsible for securing the art exhibits. Primarily this means ensuring that viewers do not touch the piece (because we know it’s tempting).
Fashion Show: This is an all-day experience (with breaks) and includes pre-production, rehearsal, and show. Volunteers will help prepare the wearable art exhibits for show and dress the models.
Marketplace Entry: Volunteers will check attendee credentials to enter the Marketplace (Exhibitor Badges, CVP Badges, Day Passes, etc.) and refer to registration if necessary. Volunteers will also offer complimentary masks to those who do not have one.
Marketplace – HGA Booths: HGA has two booths in the Marketplace. One is for the Certificate of Excellence (COE) and the other is for the Bateman Books. Volunteers will monitor the booth, answer questions, and sell COE Handbooks.
Marketplace – Silent Auction: Volunteers are responsible for monitoring the silent auction to ensure that pieces do not walk away. They will assist bidders with registration to participate and will ensure that bids are raised by the necessary incremental amount. Volunteers assisting after the silent auction closes, will help prepare the items for pick-up.
Marketplace – Vendor Booth Sitters: Volunteers will assist vendors by sitting in their booth so they may take a break to use the restroom, grab a beverage, or get a bite to eat.
Registration and Volunteer Check-In: For 2022, registration packets are being mailed to attendees in advance. At registration and check-in, these volunteers will be handing out goody bags, selling day passes, and checking-in volunteers.
Ticket Takers: Ticket takers are responsible for taking tickets before events and checking badges to make sure the attendee has the credentials to attend.
For assistance please call (678) 730-0010 Monday-Friday, 12-5 PM EST. We look forward to seeing you in Knoxville!
COVID-19 Liablity Waiver and Release of Claims: Because COVID-19 is extremely contagious and is spread mainly from person-to-person contact, HGA will have in place preventative measures to reduce the spread of COVID-19. However, HGA cannot guarantee that its participants, volunteers, partners, or others in attendance will not become infected with COVID-19. By registering to attend Convergence®, I have read and agree to HGA’s COVID-19 Safety Acknowledgement – Liability Waiver and Release of Claims. (Download)
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