Volunteer on site at Convergence® 2024 - Sunday, July 14
Thank you for your interest in volunteering at HGA's Convergence® taking place July 11-17, 2024 in Wichita, Kansas. We could not put on a successful Convergence without the support of many volunteers.
To make it easier to coordinate and find volunteer opportunities, we have set up volunteer registration by day. We have a variety of needs. Please review the description of each volunteer position before registering. Prior to Convergence, all volunteers will be asked to attend a brief Zoom session for training so we may answer any questions you may have.
Once you register, please be prepared to commit. Please be on time. If for some reason you need to cancel, please let HGA know ASAP so we can find a replacement.
If you are not already logged into your account, first log in to My Account.
Click "register" and on the next page, you will see a list of volunteer options. Only select the times and positions for which you can commit.
Complete your transaction.
An email will confirm your volunteer registration.
Exhibit Security: Exhibit security is responsible for securing the art exhibits. Primarily this means ensuring that viewers do not touch the piece (because we know it’s tempting).
Exhibit Dismantling & Pack-Up: All exhibits will be dismantled Sunday evening following the close of the Marketplace at 5 PM. Historically we have been able to complete this project within 2 hours, but depending on the number of volunteers, it could take longer. Volunteers will be assigned to teams with each team assigned to an exhibit that they will dismantle and pack up according to instructions.
Marketplace Entry: Volunteers will check attendee credentials to enter the Marketplace (Exhibitor Badges, CVP Badges, Day Passes, etc.) and refer to registration if necessary.
Marketplace – HGA Booths: HGA has one booth in the Marketplace for the Certificate of Excellence (COE). Volunteers will monitor the booth, answer questions, and sell COE Handbooks.
Marketplace – Silent Auction: Volunteers are responsible for monitoring the silent auction to ensure that pieces do not walk away. They will assist bidders with registration to participate and will ensure that bids are raised by the necessary incremental amount. Volunteers assisting after the silent auction closes will help prepare the items for pick-up.
Marketplace – Vendor Booth Sitters: Volunteers will assist vendors by sitting in their booth so they may take a break to use the restroom, grab a beverage, or get a bite to eat.
Registration and Volunteer Check-In: At registration and check-in, these volunteers will be handing out goody bags, selling day passes, and checking-in volunteers.
Ticket Takers: Ticket takers are responsible for taking tickets before events and checking badges to make sure the attendee has the credentials to attend.
For assistance please call (678) 730-0010 Monday-Friday, 9 AM - 5 PM ET. We look forward to seeing you in Wichita!
COVID-19 Liability Waiver and Release of Claims: Registrant/Attendee agrees to follow all health and safety guidelines announced by HGA and/or the facility prior to and during the event. Registrant/Attendee acknowledges and agrees that they are attending voluntarily and at their own risk, and release and waive any claim they might have against HGA, and its officers, directors, employees, and agents for any and all liability or responsibility for any illness, damages, or injury whatsoever that they may incur in connection with their attendance, including, without limitation, as a result of exposure to COVID-19 or the manner in which Convergence® is conducted.